Purchasing, GIS, Risk and Asset Management

The City frequently purchases goods and services from vendors through our online bid opportunities system. Our online system allows businesses to easily search for open, closed and awarded bid opportunities.

Third party contractors, consultants and service providers who deal with the public or other third parties on behalf of the City, must comply with the Accessibility for Ontarians With Disabilities Act, 2005 (AODA"), in particular the Accessibility Standards for Customer Service, O. Reg. 429/07 as well as the Integrated Accessibility Standards, O. Reg. 191/11.

In accordance with the requirements of section 6 of the Accessibility Standards for Customer Service and section 7 of the Integrated Accessibility Standard, contractors, consultants and service providers shall ensure that all of their employees, agents, volunteers or others who deal with members of the public or other third parties on behalf of the City, or provide goods, services or facilities on behalf of the City, receive all training about the provision of goods and services provided to people with disabilities.

Terms and Conditions for Purchase Orders These terms apply unless other terms and conditions have been agreed to through a formal contract or formal purchasing process with the City.

When goods or property the City owns have been declared surplus, we attempt to dispose of them through public auction, On-line auction (www.govdeals.com) or by sale by tender.  We do this to ensure that surplus is being disposed of in a cost effective and environmentally friendly manner and to provide the general public with the opportunity to obtain surplus goods, in a fair and equitable manner. Where no bids are received, the Purchasing Agent may dispose of the goods or property as deemed to be in the best interest of the city.

The City of Owen Sound currently has the following items listed.

Your notice of claim must contain the following information:

• The name, mailing address, email address and telephone number of the person making the claim.
• The contact name, mailing address, email address and telephone number of the person submitting the claim, if different from above.
• The date, approximate time and exact location of the incident (address or closest intersection).
• A brief description of the incident.
• The type of damage or injury.
• The name of any contractor involved (if known).

Please forward your claim to the following address:

Purchasing and Claims Coordinator
Owen Sound City Hall
808 2nd Avenue East
Owen Sound, ON N4K 2H4

We will acknowledge your claim within one week of receiving the details. An investigation will then begin; you will be advised of the outcome when all relevant facts are determined.

If you questions about the claims notification process, please contact us at 519-376-4440 ext. 1242.

Fraudulent claims cost taxpayers. We will prosecute all fraudulent claims to the full extent of the law.

We will only compensate when we are determined to be legally liable for the damage sustained. This approach helps to reduce financial burden for taxpayers, who ultimately bear the costs of these claims.

You may wish to contact your own insurer regarding damages. If the insurer believes we are responsible for your damage, the insurer will seek compensation on your behalf, as stipulated in your insurance policy.

Whenever damage to city property is caused by a third party, our risk management division seeks recovery of the related costs from the responsible party.