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Freedom of Information

Freedom of Information (FOI)/Access to Records Requests

How to submit an FOI request under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA):

  1. Complete the Access to Records Request Form (FOI).pdf and submit it along with the mandatory $5.00 application fee.
  2. The fee can be paid by cash, cheque or money order made payable to the ‘City of Owen Sound’.
  3. The Request Form and Application Fee can be mailed to the Clerks Department, 808 2nd Avenue East, Owen Sound, Ontario, N4K 2H4, or it can be dropped off in person to the Clerks Department.
  4. In the event a solicitor, or other party, is requesting information on your behalf, please complete the (Consent to Disclose Information) form and submit with the application.

Length of Time to Process an FOI Request:

30 calendar days from the day the Clerks Department receives both the written request and application fee.

Where a large number of records are requested an extension of the 30 day limit may be issued and the requester will be advised accordingly.

Summary of Fees:

In accordance with Regulation 823 under MFIPPA, the following charges apply:

Application Fee


Manual Record Search $7.50

for each 15 minutes spent searching

Record Preparation $7.50

for each 15 minutes required to   
prepare records for disclosure

Photocopies $0.20

per page

CD's $10.00

per disk

Computer Programming $15.00

for each 15 minutes spent developing
a program to retrieve information

Shipping Costs


Important Links:

Municipal Freedom of Information and Protection of Privacy Act

Information and Privacy Commissioner of Ontario

Service Ontario – How to Make a Freedom of Information Request

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